A comprehensive solution for staff, patients and relatives.
Documentation and registration
Record notes, observations, measurements and medication quickly and securely — directly from mobile, tablet or PC. All records are saved in a structured, timestamped format, strengthening both documentation and quality of registration.
Task management and structure
Bring structure to everyday work with tasks that can be planned, assigned and followed up in real time. Get an overview across patients and teams. Tasks can be customised, repeated and linked directly to patients or sections.
Communication and handover
Make communication simple with secure chat and comments directly on records. Share important information across shifts and ensure accurate handovers. Everything is automatically saved and can be accessed for audits.
Everything in one place — or as a supplement to your existing systems.
HereTask brings together documentation, task management, communication and medication management in one secure platform. Use it as your primary system, or as a supplement to existing government or private solutions.
Integrated modules and professional frameworks.
The platform brings together Notes, Task Management, Incident Reporting, Notifications and Workflow, Chat, Medication Management and File Storage. HealthBoards and SocialBoards provide an overview of health and daily life. Documentation is supported by professional frameworks including The 12 Nursing Problem Areas, VUM 2.0, FSIII 2.0, ICS, Forandringskompasset and SMART.
Flexible organisation and administration.
Adapt the platform to your organisational structure with sections, teams, departments and locations. Role-based access ensures that staff only have access to what they need. Create and manage users with just a few clicks — advanced access control and bulk administration makes it simple, even for large organisations.
Supplements your existing systems.
HereTask is designed to work alongside government or private systems — not replace them. The platform functions as a flexible supplement, giving external carers, temporary staff, patients and relatives access to documentation and task management, without requiring direct access to your closed core systems. With our REST API, you can automate user management and integrate selected HereTask features with your existing systems.
Documentation that works in practice
From blank pages to complete notes in seconds. Templates and structured workflows ensure consistent documentation.
- check_circle Note templates adapted to your workflows
- check_circle Search and filter across patients using framework points or hashtags
- check_circle Attach photos, videos and documents directly to notes
- check_circle Professional frameworks for both health and social care
Tasks that get done
Coordinate work effectively across staff, teams and sections — so nothing falls through the cracks.
- check_circle Assign tasks to staff or teams
- check_circle Automatic display of recurring tasks for daily routines
- check_circle Registered medication tasks are automatically created with follow-up for effect measurement
- check_circle Link tasks to patients with full context and attached documents
Secure communication in one place
Replace scattered text messages and insecure mobile apps with one platform where all communication is documented and stored securely.
- check_circle Chat between staff, teams, patients and relatives
- check_circle Chat rooms are automatically created for patients and teams — new staff get immediate access
- check_circle All communication is saved and can be accessed for data access requests
- check_circle Notifications ensure quick response to critical messages
Health overview in minutes
Get a structured overview of the patient's health, treatment history and risk factors — in compliance with patient safety requirements.
Two-minute overview
Within minutes, any staff member can get a complete overview of the patient's health status — whether they know the patient well or not.
- check Resuscitation status and instructions
- check Health conditions and allergies
- check Active treatment agreements
- check Contacts
- check Patient-specific instructions
Current problems and risks
When staff write notes, they are guided to link them to The 12 Nursing Problem Areas — ensuring documentation is always structured and consistent.
- check Record current health problems
- check Identify potential health risks
- check Consistent documentation across the board
- check Meet legal requirements for record-keeping
Health pathways
Create pathways such as "Pneumonia" and relate notes, tasks, documents and medication to the pathway. A patient can have many concurrent pathways, each running over a defined period.
- check Search and filter across the pathway
- check Notes, tasks and measurements combined
- check Automatic updates when editing
- check Medication and treatment history
An everyday example: A temporary staff member meets a patient for the first time. The Two-minute overview shows the patient's health conditions, treatment agreements and specific care needs. The staff member reviews current problems and risks and documents the day's observations. The health pathway brings together notes, tasks and measurements, giving the next shift a shared basis for follow-up.
Shared professional frameworks — and your own
HereTask offers shared frameworks across the platform for health and social care. Your organisation can also create and use complete frameworks of its own, tailored to the people you support and the way you work.
Create your own professional frameworks
Build complete frameworks with your own structure, terminology and professional content. Use them as a shared basis for documentation and follow-up — on their own or alongside the platform's shared frameworks. This gives you room for your own methods and specialist services.
Shared frameworks on the platform:
The platform includes the frameworks below, several of which are used in Danish health and social care. Private providers can use them to structure reports to the commissioning municipality or region. The choice of framework and documentation follows the agreement for the service.
The 12 Nursing Problem Areas
Structure documentation of the citizen's health, current problems and risks. Use the problem areas as a shared framework across HealthBoards, notes, templates and documents.
A shared basis for healthcare documentation and follow-up, including collaboration between private providers, municipalities and regions in Denmark.
VUM 2.0
VUM 2.0, the Danish adult assessment method, provides structure for work with adults with disabilities, mental health difficulties or social challenges. Document strengths, needs and goals, and follow up on social care interventions.
Often used by Danish municipal authorities in collaboration with municipal, regional and private social care providers.
FSIII 2.0
Fælles Sprog III (Common Language III) is the shared Danish municipal standard for documentation in health and elderly care. Work with common terminology for conditions and interventions in care, nursing and rehabilitation.
Often used in Danish municipal health and elderly care, and relevant to private providers reporting back to municipalities.
ICS
Integrated Children's System provides a holistic basis for work with children, young people and families. Structure documentation around the child's development, parenting capacity, and family and wider networks.
Often used by Danish municipal children's and family services, and relevant to private providers' progress reports to municipalities.
SMART
Set goals that are specific, measurable, agreed, realistic and time-bound. Make it clear to the citizen and staff what the intervention should achieve and when to review progress.
Often used by municipalities and regions to set goals and milestones, and as a basis for private providers' follow-up.
Forandringskompasset
Structure assessments of the citizen's situation and progress across relevant areas of life. Use the framework to discuss changes and identify where support is needed.
Developed by the City of Copenhagen and relevant where the framework forms part of the agreed reporting to the municipality.
A library of templates
Get started quickly with the platform's shared note and task templates, and add your own. Save setup time and give staff a consistent starting point.
Hundreds of task templates
The library includes hundreds of task templates for health and social care — from daily routines to specialist tasks. Many include subtasks and descriptions that make it clear what needs to be done and recorded.
Structured note templates
Use shared note templates for observations and professional documentation, based on frameworks such as The 12 Nursing Problem Areas or respiratory centres' documentation requirements. Consistent prompts help staff include the relevant information.
Your own templates and triggers
Create note and task templates tailored to your workflows. Add triggers that can automatically create alerts and send messages to the right people when information is recorded — according to your configuration.
Everything else — in one platform
In addition to documentation, task management and communication, HereTask includes a range of features that support everyday work in welfare and care.
Medication management
Record medication tasks with timestamp and signature. PRN medication automatically creates follow-up tasks for effect measurement. Automatic notifications when updates are made to the patient's medication card.
Adverse events
Structured incident reporting with templates. Real-time alerts to the right people. Track handling from report to resolution.
Alerts and triggers
Flexible boards to manage workflows and priorities. Critical events are captured immediately and notes can be reported onwards.
File storage
Organise files by organisation, patient or sections. View Microsoft Word, PDF, photos and video directly in the platform. Create and edit text documents without external tools.
Training and competencies
Create training for patients and ensure staff qualifications. Document and certify to ensure the right competencies are in place for care and monitoring responsibilities.
Complete audit trail
Every change is logged with timestamp, geolocation and author. Full version history on all data. Always ready for inspections and quality assurance.
Multilingual platform
The platform currently supports English, Danish and German — so users can work in their preferred language.
Many health and social care staff have different native languages. That's why the entire platform and all help articles are available in multiple languages, so all users can document correctly and work easily with the platform without language barriers.
Integrated guidance
Get help where you work. Guidance can be displayed directly on each page of the platform, so you can find help without leaving your current task.
Step-by-step instructions and practical tips help both new users and experienced administrators. The content is updated regularly and is available in English, Danish and German.
Support
Can't find the answer in the guide? Our support team is ready to help — personally and quickly.
You communicate directly with the people who build the product. No call centres or long wait times — just real help from people who know the platform.
Go to Customer Service arrow_forwardWhy choose HereTask?
A platform built for health and social care — with a focus on security, collaboration and quality assurance.
Work across organisations
Collaborate across organisations — government organisations, private providers, patients and relatives on the same platform.
Always ready for inspections
Complete audit trails and structured documentation. Every action is logged with timestamp and author.
Built for health and social care
GDPR-compliant and designed for health and social care workflows. Local support and data hosted locally.
A shared view of daily life and social care
SocialBoard® provides a shared overview of the citizen's routines, habits and support needs. Together with social measurements and social care pathways, it helps staff document daily life and follow progress.
Routines
Describe the citizen's daily rhythm, from morning and afternoon to evening and night. Keep regular routines, personal habits and support needs together, so both permanent and temporary staff can prepare for their work.
Social measurements
Track wellbeing, satisfaction and goal attainment over time to support conversations and professional follow-up. HereTask supports many measurement types, and new ones can easily be added to suit your needs.
Social care pathways
Bring together documentation for a social care intervention, such as support for independent living or participation in community activities. Like health pathways, social care pathways connect the records and tasks that belong to each intervention.
An everyday example: A citizen needs support to get the day off to a good start. Routines describe the morning's activities, notes capture observations, and social measurements track progress. The social care pathway brings the documentation together, so the next shift can build on the same knowledge.